QuickBooks Seminars

Level 1 - Day 1 8:30am - 4:30pm

• Gaining an overview of the course and the topics to be covered
• Learning how QuickBooks works and how to get around
  • Navigations tools: Drop Down Menus
  • Home Page
  • Icon Bar (set up and edit)
  • Open Window List, etc.
• Learning common business terms and functionality used by QuickBooks
• Different versions of QuickBooks – commonality and differences

• Discussion of decisions to be made before using QuickBooks
• Creating a new company file with QuickBooks
• Backup options (including Accountants Copy)
• Opening and restoring different QuickBooks files
• Single vs. Multi user mode
• Acquiring additional licenses
• Batch printing and batch emailing features (when to use; how to use)
• Using the label maker
• Setting up new users/assigning and editing rights of users

• What are preferences?
• Preference options and significance of differences
• “My Preferences” vs. “Company Preferences”

Break:

15 Minutes

• Overview of how lists are used in QuickBooks and their significance
• Basic list functionality used by all lists
• Review of chart of accounts
  • Set Up
  • Type of Accounts
  • Editing/Customization
  • Registers vs. Quick Reports, etc.)
• Review of item list
  • Types
  • How to Set Up
  • when to use
  • How to Apply
  • Custom Fields, etc.)
• Example invoice to be created during class using all the item types discussed to illustrate item functionality

Lunch:

1 Hour

• Learn about The Customer Center (what it is and how to navigate, customize and use it)
• Setting up, editing, and customizing new customer information in QuickBooks
• Setting up, editing, and customizing new job information in QuickBooks and how it interacts with Customers
• Discussion of customer related lists (set up, edit/customizing, etc.) and creative ways to use them more fully

• Create, edit, and better understand when to use the different types of revenue transactions
  • Estimates
  • Sales Orders
  • Invoices
  • Sales Receipts
  • Credit Memos, etc.)
• Using Classes in relation to revenue activity
• Gain insights into the use and features of estimates vs. sales orders vs. invoices
• Receiving payments for invoices and how it updates QuickBooks
• Review the Pending Invoice feature and its significance
• How to memorize, duplicate, edit, delete any transaction
• How to associate price levels to customer records
• Create and effectively use customer statements

Break:

15 Minutes

• Overview of how banking is the “eye of the needle” throughout QuickBooks
• Using forms vs. registers as related to banking
• Create, edit and when to use Write Checks function
• Understanding Undeposited funds feature and using it appropriately
• Using Make Deposit feature and it’s interaction with Undeposited Funds
• Handling partial and misc. activity deposits
• Using the Transfer Funds function
• How and when to reconcile bank account(s) – a must do activity!

• Learn about The Vendor Center (what it is and how to navigate, customize and use it)
• Setting up, editing, and customizing new vendor information in QuickBooks
• Create, edit and when to use Enter Bills function and how it is different than Write Checks
• Expense vs. Inventory tab and job costing implications
• Using Classes in relation to disbursement activity
• How and when to create credits under Enter Bills
• How to pay bills in QuickBooks and review choices involved in process
• Processing 1099 Vendors (determination, set up, tracking, printing forms)

Level 2 - Day 2 8:30am - 4:30pm

• Learning how to track individual credit cards transactions for expenditures
• How to reconcile a credit card account in QuickBooks
• Review Online Banking features and where to apply them
• Gaining an overview of sales taxes management in QuickBooks
• Learn how to set up and use the Loan Manager
• How to properly pay sales taxes in QuickBooks

• The Inventory Center (what it is and how to navigate, customize and use it)
• Gaining an overview of what inventory will and won't do in QuickBooks, including how to create and manage assemblies
• Completing purchase orders for inventory items
• Job costing consideration regarding inventory
• Recording and tracking receipt of inventory items in QuickBooks
• Adjusting inventory in QuickBooks

• Review of the journal entry function
• When and how to use journal entries
• Understanding the debit and credit decision making process
• Understand what progress invoicing is and when it should be utilized
• Learning how to create progress invoices through using estimates
• Job costing implications of progress invoicing

Break:

15 Minutes

• Review of reporting features in QuickBooks
• Learn how to customize any report in terms of display, filtering, design and layout
• Understand the different purposes of reports
• Learn how to create groups and memorize reports created
• Discussion of the tools for analyzing data in QuickBooks
• Learn about the different preset reports in QuickBooks
• Practice creating reports and viewing them on screen
• How to save reports to PDF
• How to export report to Excel and how filter reports in Excel
• Learn about the different report graphs in QuickBooks
• How to create and customize graphs

Lunch:

1 Hour

• Learn about The Employee Center (what it is and how to navigate, customize and use it)
• Learn about The Payroll Center (what it is and how to navigate, customize and use it)
• Gain an overview of managing employees and payroll in QuickBooks
• Learn how to properly setup employees and payroll in QuickBooks
• How to set up and edit payroll items and payroll schedules
• How to pay employees and payroll liabilities
• How to create and file the appropriate tax form filings
• How to recreate and use Payroll reports

• Learning how to track time spent on a job/project
• Learning how to invoice a customer for time worked on a project
• How to create report for time tracking and learning about other job/project reports
• How to pay nonemployees for time worked

• Learning the different forms templates
• How to modify preset form templates
• Understanding the different levels of customization
• Designing custom forms in terms of information gathered and layout
• Learn how to create custom correspondence using the QuickBooks database