QuickBooks Seminars

Standard QuickBooks Seminars will include the following curriculum.  Learn more at www.livetrainingpros.com

Course Outline:
Level 1 - Day 1
8:30am - 4:30pm

Lesson 1: Getting Started
  • Gaining an overview of the course and the topics to be covered
  • Learning how QuickBooks works and how to get around
    • Navigations tools: Drop Down Menus
    • Home Page
    • Icon Bar (set up and edit)
    • Open Window List, etc.
  • Learning common business terms and functionality used by QuickBooks
  • Different versions of QuickBooks – commonality and differences
Lesson 2: Setting up QuickBooks and Using File Functions
  • Discussion of decisions to be made before using QuickBooks
  • Creating a new company file with QuickBooks
  • Backup options (including Accountants Copy)
  • Opening and restoring different QuickBooks files
  • Single vs. Multi user mode
  • Acquiring additional licenses
  • Batch printing and batch emailing features (when to use; how to use)
  • Using the label maker
  • Setting up new users/assigning and editing rights of users
Lesson 3: Preferences (Default Settings)
  • What are preferences?
  • Preference options and significance of differences
  • “My Preferences” vs. “Company Preferences”
Take a 15 minute break
15 Minutes
Lesson 4: Working with Lists
  • Overview of how lists are used in QuickBooks and their significance
  • Basic list functionality used by all lists
  • Review of chart of accounts
    • Set Up
    • Type of Accounts
    • Editing/Customization
    • Registers vs. Quick Reports, etc.)
  • Review of item list
    • Types
    • How to Set Up
    • when to use
    • How to Apply
    • Custom Fields, etc.)
  • Example invoice to be created during class using all the item types discussed to illustrate item functionality
Lunch: 1 Hour One Hour Lunch
Lesson 5: Customers and the Revenue Cycle – Part I
  • Learn about The Customer Center (what it is and how to navigate, customize and use it)
  • Setting up, editing, and customizing new customer information in QuickBooks
  • Setting up, editing, and customizing new job information in QuickBooks and how it interacts with Customers
  • Discussion of customer related lists (set up, edit/customizing, etc.) and creative ways to use them more fully
Lesson 6: Customers and the Revenue Cycle – Part II
  • Create, edit, and better understand when to use the different types of revenue transactions
    • Estimates
    • Sales Orders
    • Invoices
    • Sales Receipts
    • Credit Memos, etc.)
  • Using Classes in relation to revenue activity
  • Gain insights into the use and features of estimates vs. sales orders vs. invoices
  • Receiving payments for invoices and how it updates QuickBooks
  • Review the Pending Invoice feature and its significance
  • How to memorize, duplicate, edit, delete any transaction
  • How to associate price levels to customer records
  • Create and effectively use customer statements
Take a 15 minute break
15 Minutes
Lesson 7: Working with the Banking Function
  • Overview of how banking is the “eye of the needle” throughout QuickBooks
  • Using forms vs. registers as related to banking
  • Create, edit and when to use Write Checks function
  • Understanding Undeposited funds feature and using it appropriately
  • Using Make Deposit feature and it’s interaction with Undeposited Funds
  • Handling partial and misc. activity deposits
  • Using the Transfer Funds function
  • How and when to reconcile bank account(s) – a must do activity!
Lesson 8: Vendors and the Disbursement Cycle
  • Learn about The Vendor Center (what it is and how to navigate, customize and use it)
  • Setting up, editing, and customizing new vendor information in QuickBooks
  • Create, edit and when to use Enter Bills function and how it is different than Write Checks
  • Expense vs. Inventory tab and job costing implications
  • Using Classes in relation to disbursement activity
  • How and when to create credits under Enter Bills
  • How to pay bills in QuickBooks and review choices involved in process
  • Processing 1099 Vendors (determination, set up, tracking, printing forms)
Level 2 - Day 2
8:30am - 4:30pm
Lesson 9: Special Banking and Disbursement Functions
  • Learning how to track individual credit cards transactions for expenditures
  • How to reconcile a credit card account in QuickBooks
  • Review Online Banking features and where to apply them
  • Gaining an overview of sales taxes management in QuickBooks
  • Learn how to set up and use the Loan Manager
  • How to properly pay sales taxes in QuickBooks
Lesson 10: Processing Inventory Purchases, Receipts, and Adjustments
  • The Inventory Center (what it is and how to navigate, customize and use it)
  • Gaining an overview of what inventory will and won't do in QuickBooks, including how to create and manage assemblies
  • Completing purchase orders for inventory items
  • Job costing consideration regarding inventory
  • Recording and tracking receipt of inventory items in QuickBooks
  • Adjusting inventory in QuickBooks
Lesson 11: Miscellaneous: Journal Entries and Progress Invoicing
  • Review of the journal entry function
  • When and how to use journal entries
  • Understanding the debit and credit decision making process
  • Understand what progress invoicing is and when it should be utilized
  • Learning how to create progress invoices through using estimates
  • Job costing implications of progress invoicing
Take a 15 minute break
15 Minutes
Lesson 12: Reporting and Analyzing Financial Data
  • Review of reporting features in QuickBooks
  • Learn how to customize any report in terms of display, filtering, design and layout
  • Understand the different purposes of reports
  • Learn how to create groups and memorize reports created
  • Discussion of the tools for analyzing data in QuickBooks
  • Learn about the different preset reports in QuickBooks
  • Practice creating reports and viewing them on screen
  • How to save reports to PDF
  • How to export report to Excel and how filter reports in Excel
  • Learn about the different report graphs in QuickBooks
  • How to create and customize graphs
Lunch: 1 Hour One Hour Lunch
Lesson 13: Employees and Payroll in QuickBooks
  • Learn about The Employee Center (what it is and how to navigate, customize and use it)
  • Learn about The Payroll Center (what it is and how to navigate, customize and use it)
  • Gain an overview of managing employees and payroll in QuickBooks
  • Learn how to properly setup employees and payroll in QuickBooks
  • How to set up and edit payroll items and payroll schedules
  • How to pay employees and payroll liabilities
  • How to create and file the appropriate tax form filings
  • How to recreate and use Payroll reports
Lesson 14: Tracking Time (to be taught in conjunction with Lesson 13)
  • Learning how to track time spent on a job/project
  • Learning how to invoice a customer for time worked on a project
  • How to create report for time tracking and learning about other job/project reports
  • How to pay nonemployees for time worked
Lesson 15: Customizing Forms and Writing Letters
  • Learning the different forms templates
  • How to modify preset form templates
  • Understanding the different levels of customization
  • Designing custom forms in terms of information gathered and layout
  • Learn how to create custom correspondence using the QuickBooks database